Credit Contract & Disbursement Cycle fields

Contract

1. Credit Contracts page

• Unique Contract SKU - eg : Contract TESTCR-006 - Internal Test

• Validity Period - Contract Start and End Date

• Credit Purchased - The credit amount purchased for the contract

2. Contract Details page

a. Contract Details section

• Validity Period - Contract Start and End Date

• Credit Purchased - The credit amount purchased for the contract

• Unallocated Credits - This is the balance of the credit purchased for the contract.

  • Example:

    • Credit Purchased = $100

    • Three Disbursement cycles were created; each had Amount Allocated/Disbursed = $20, $30, and $20, respectively, for a total of $70.

    • Therefore, the Unallocated Credits = $30

b. Disbursement Cycle Listing for the Contract

• Disbursement Cycle name/reference - This is the unique SKU

• Validity Period - Disbursement Cycle Start and End Date >> This date can only be selected within the contract start and end date range. The user will not be allowed to key in the disbursement cycle end date beyond the contract end date.

• Amount Allocated/Disbursed - This amount is automatically calculated based on the denomination (amount) x the number of disbursed employees. Eg $4 * 2 = $8

• Denomination - This is the amount allocated per employee. Eg $4

• Disbursed to - This is the total number of employees selected for credit allocation. Eg. 2 employees

• Description - Disbursement cycle description

• Amount Utilized - This is the total amount of credits the employee utilizes for the disbursement cycle.

  • $0 means the employee has not utilized the allocated credit released to them

  • $XX means one or more employees have used the allocated credit released to them

• Amount Balance = Amount Allocated/Disbursed minus Amount Utilized - the balance amount of amount allocated/disbursed as and when the credits were utilized by the employees

• Note: The amount is updated in real time whenever the employee utilizes the credits.

3. View Disbursement Cycle page

• Disbursement Cycle Details

  • Validity Period - Disbursement Cycle Start and End Date >> This date can only be selected within the contract start and end date range. The user will not be allowed to key in the disbursement cycle end date beyond the contract end date.

  • Total Amount Allocated/Disbursed - This amount is the same as the Amount Allocated/Disbursed in the Disbursement Cycle Listing page for that disbursement cycle.

  • Total Amount Utilized - This amount is the same as the Amount Utilized in the Disbursement Cycle Listing page for that disbursement cycle.

  • Status - Published (the credit is released to employees)

  • Selected Employees - A list of employees to the credit was released.

Credit Contracts page

Disbursement Cycle: Amount Utilized and Amount Balance

Total Amount Utilized and Amount Utilized